What Is a Scope of Work?
A scope of work (SOW) is a detailed description of the tasks, deliverables, and responsibilities for a project. For contractors, it's the document that tells your customer exactly what you're going to do—and just as importantly, what you're not going to do.
A well-written scope protects both you and your customer. It sets clear expectations, prevents misunderstandings, and gives you something to point to when someone asks for “just one more thing.”
Why Every Contractor Needs Clear Scopes
If you've ever had a customer expect free extras, argue about what was “included,” or leave a bad review because of a misunderstanding—you know the pain of a vague scope.
- Prevents scope creep — The #1 profit killer for small contractors
- Builds trust — Customers appreciate knowing exactly what they're paying for
- Looks professional — Stand out from competitors who just text quotes
- Protects you legally — A written scope is your first line of defense in disputes
- Saves time — Stop explaining the same things over and over
The 5-Part Scope Framework
Our generator uses a proven 5-part structure that covers everything a professional scope needs:
- Project Overview — What the job is and where it's happening
- Scope of Work — The actual tasks you'll perform, in clear bullet points
- Materials & Responsibilities — Who's providing what
- Exclusions — What's NOT included (critical for preventing scope creep)
- Changes & Extras Clause — How you'll handle additional work requests
Who This Tool Is For
We built this for the trades—the electricians, plumbers, HVAC techs, handymen, roofers, painters, and general contractors who quote jobs every day but don't have time to write formal documents.
Whether you're a one-person operation or running a small crew, you can create professional scopes in seconds and paste them into Jobber, QuickBooks, an email, or even a text message.
Good Scope vs. Bad Scope
❌ Bad Scope
“Install new water heater - $1,500”
Vague. Leaves room for arguments about permits, disposal, who buys the unit, etc.
✓ Good Scope
“Remove and dispose of existing 40-gal gas water heater. Install customer-provided 50-gal unit. Connect to existing gas and water lines. Test for proper operation. Does not include permits, venting modifications, or gas line extensions.”
How to Avoid Scope Creep
Scope creep happens when small requests pile up: “While you're here, can you also...” Each one seems minor, but together they eat your profit margin.
The solution is simple: document everything upfront. When the scope is clear, you can respond to extra requests with: “That's not in our agreement, but I can add it as a change order for $X.”
That's why every scope from this tool includes a Changes & Extras clause. It's your protection.